7 Tips for Planning the Perfect Event

Planning an event can be intimidating, but finding the right venue can make all the difference. The Farmstead Inn & Conference Center, Expo Barn and Event Pavilion offer so many options and located right in the beauty of Shipshewana!

1) Outline Your Goals

First things first, know what you want to get (or how attendees will benefit) by having your event. Whether it's networking, education, celebration, or a combination of these, having clear goals will help you choose the right venue and plan accordingly.

2) Set a Budget

Set a realistic budget that covers all the possible costs.

Common costs include:

1. Venue Rental
2. Catering
3. Decorations
4. Entertainment

The Farmstead Inn & Conference Center offers flexible packages to fit various budgets without compromising on quality.

3) Choose the RIGHT Venue

Look for a space that matches up with your goals, theme and requirements.

Our venues provide a variety of spaces that can be transformed to meet a variety of different events. They feature modern facilities, and the warm hospitality and exceptional service to ensure your event runs smoothly.

4) Plan Your Agenda

Creating a detailed schedule for your event is crucial to the success and satisfaction of your guests or attendees.

Don’t forget to include:

1. Setup
2. Registration
3. Sessions
4. Breaks
5. Meals
6. Networking Opportunities

5) Consider Logistics

Think about transportation, parking, accessibility, things to do, and accommodation options for your guests.

Our venues are conveniently located with ample parking and on-site lodging to make your attendees feel right at home.

6) Engage With Your Audience

Use social media and email marketing to promote your event and keep attendees informed.

Some possible ideas for content include:

1. Sharing updates (activities, schedule, speakers)
2. Sneak Peeks
3. ANY engaging content to build excitement for your event!
4. Give them all the reasons they should NOT miss out!

Shipshewana’s quaint charm makes for fantastic photo opportunities that will captivate your audience both during the event and in anticipation.

7) Give Amazing Customer Service

Give them an amazing time and keep them coming back to your next event by making sure they have a great experience! Offer clear communication, helpful staff, and great service throughout the event.

For more information and tips on planning the perfect conference, meeting, or retreat, visit our website. Our dedicated team and group and conference planner is here to help you every step of the way.

With so many options, our venues are the ideal spot for conferences, retreats, small business meetings, special events and weddings. When you host your event in Shipshewana, you’ll experience the charm of the countryside, the perfect setting to make your occasion memorable.

Request your free quote for:

• Farmstead Expo Barn
• Farmstead Event Pavilion
• Farmstead Inn & Conference Center

or schedule a visit to see the space in person by calling Andrea at 260-768-4595.